My Notarial Services

Call 07919 333606 or email jchadd@notarynorwich.co.uk to book an initial consultation.  

Notarial Services include:

  • notarising the execution and contents of documents 
  • individual or company powers of attorney for use worldwide 
  • certifying copy documents, educational certificates etc
  • administration of oaths and declarations 
  • affidavits and depositions 
  • certifying translations 
  • statutory declarations and verifications in connection with:
    • marriage abroad
    • emigration and immigration
    • adoption
    • guardianship
  • change of name deed preparation and notarisation 
  • certification of copy passports, birth certificates, and other documents 
  • certifying the execution of property documents for use worldwide 
  • certifying the execution of commercial contracts for international use 
  • certifying company documents including:
    • Certificates of Incorporation or Good Standing, Memorandum and Articles of Association and internal records
    • certification of the identity of directors and company secretaries
    • share issue ballots
  • ship protests
  • ship sale and purchase 
  • bills of exchange

In addition and in conjunction with local solicitors’ practices and their foreign associate law firms I can assist client to secure the advice they require on a whole range of international legal issues.

Legislation:

Many countries require documents to be “legalised” ie countersigned by their London Embassies or, (where they are parties to the Hague Convention) by the Foreign Commonwealth & Development Office (“FCDO”) affixing to the document what is known as an “apostille”. This is a verification that my seal and signature on the document are genuine.

This process is known as “legalisation” and will normally take a minimum of 3-6 working days unless you want to take the document to the FCDO or relevant Embassy yourself and wait in line or pay extra for the express service that the FCDO offers. 

The fees and procedures for this vary widely but once I know the country for which the document is required I will be able to give you a reasonably accurate idea of the procedure required and thus the time and cost.

The Types Of Documents I Notarise Include: 

  • Preparing and witnessing Powers of Attorney for use abroad
  • Verifying and certifying true copies of original documents
  • Witnessing and certifying the execution of documents in the purchase or sale of land and property overseas
  • Attending to the legalization and obtaining of Apostilles under the Hague Convention, on notarized documents for use abroad
  • Certifying as true and authentic copies of documents such as Passports, Degree Certificates and Birth, Death and Marriage Certificates for use abroad.
  • Preparing and certifying the execution of sponsorship forms for visits to the UK from family members from overseas.
  • Providing documents in connection with the administration of the foreign estates of UK citizens who are abroad, or who own property abroad
  • Witnessing affidavits and foreign inheritance documents
  • Authenticating personal documents and education certificates for immigration or emigration purposes, or for clients applying to marry or to work abroad
  • Authenticating company and business documents and transactions
  • Certifying the execution of documents in international commercial contracts
  • Advising generally on matters of English and foreign law
  • Authenticating documents to be used and to take effect abroad
  • Preparing and arranging for the translation and certification of documents for use abroad
  • Arranging for the translation of documents emanating from overseas
  • Protesting bills of exchange
  • Attending to the making of ship protests
  • Preparing Notarial Certificates for a wide range of documents required for use overseas
  • Preparing and certifying the execution of consent documentation for children to travel abroad
  • Certification of adoption documentation
  • Drafting and certifying the execution of Statutory Declarations and Affidavits  as to freedom to marry

Written Translations:  

It is important that you understand what you are signing:

  • Sometimes a professional translation is required.
  • If it is in a foreign language, which you do not understand sufficiently, I may have to insist that a translation be obtained.  If I arrange a translation, a further fee will be payable.
  • Unless you have a good understanding of the language yourself, an informal or amateur translation is rarely satisfactory.
  • If you arrange for a professional translation, the translator should add his/her name, address, relevant qualifications, and a certificate stating:

“Document X is a true and complete translation of document Y, to which this translation is attached”.In some circumstances the translator will need to sign that certificate in my presence and I will need to certify that he/she has done so

Foreign Language Documents:

Usually you will have the document prepared by the lawyer in the relevant jurisdiction dealing with the transaction. If required however I can prepare or arrange the preparation of certain foreign language documents including for example Spanish and Portuguese Powers of Attorney.  Through my network of foreign lawyers I can also arrange for the checking of foreign language documents and for advice from them to you on the transactions with which you are concerned.

Oral Interpreter:  

If you and I cannot understand each other because of language difficulties, we may have to arrange for a competent interpreter to be available at our interview and this will almost certainly involve a further fee.